Administrative Assistant
Beacon Hill Staffing Group, LLC

Job Info

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Our client, a global investment manager, is seeking a Temporary to Permanent Administrative Assistant to support a team of 1 MD, 3 VPs, 1 Associate, and 2 Analysts on the Intellectual Property team in their NYC office. The hours are 8:30am-4:30pm with OT as needed. The schedule is hybrid, 4 days in the office and 1 day remote on Fridays. This role is a great opportunity for someone who is looking to plant their feet in a tight knit and hard working team of people!

Responsibilities:

• Calendar management in Outlook; scheduling internal and external meetings
• Setting up Zoom meetings and conference calls
• Booking extensive travel, both domestic and international
• Managing expense reports via Concur
• Planning team events
• Maintaining all distribution lists and contact lists for all executives
• Answering incoming calls, often with extensive interaction and engagement to ensure executives are fully informed of matters being addressed before follow-up
• Coordinating and tracking both receipt and delivery of time sensitive and original documents; coordinating notarization as required
• Close coordination with other administrative assistants on all business activity, travel, guests to the NY Office, etc.
• Ad hoc projects as requested

Qualifications:

• Bachelor's degree preferred, or equivalent business experience
• 6+ years of experience supporting multiple executives, preferably in financial services or a similar corporate environment
• Strong communicator, both written and verbal
• Comfort using office technology - Microsoft Office (Word, Teams, outlooks), Zoom, and other applications.
• Maintains the upmost professionalism and has outstanding judgement
• Experience managing a hectic professional calendar
• Experience booking domestic and international travel
• Extremely proactive self-starter with a flexible and enthusiastic approach to work
• Exceptional organization skills with a very high level of attention to detail
• Unquestionable integrity and discretion

Compensation:

• 100K, hourly in line + OT + Bonus

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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