Administrative Assistant
University of North Carolina at Chapel Hill

Job Info

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Department:

FS-AVC Facilities-240100

Career Area:

Administrative/Clerical Support

Is this an internal only recruitment?:

No

Posting Open Date :

11/22/2024

Application Deadline:

01/03/2025

Position Type:

Permanent Staff (SHRA)

Position Title:

Business Services Coordinator - Contributing

Salary Grade Equivalent:

GN06

Working Title:

Administrative Assistant

Position Number:

00009875

Vacancy ID:

P019876

Full-time/Part-time Permanent/Time-Limited:

Full-Time Permanent

Hours per week:

40

Work Schedule:

Monday - Friday, 8:00 a.m. - 5:00 p.m.

Work Location:

CHAPEL HILL, NC

Position Location:

North Carolina, US

Hiring Range:

$38,743 - $48,142

Pay Band Information:

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Be a Tar Heel!:

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit:

Facilities Planning and Design is comprised of design professionals who are responsible for the planning, design and management of all capital improvement projects. The projects include new buildings, repairs and renovation of existing buildings, major campus infrastructure, interior design, open space improvements and preservation of historic properties. Facilities Planning and Design ensures that the projects adhere to the principles of adapted land use plan and campus development guidelines.

Position Summary:

The primary purpose of this position is to provide administrative, business, financial, and personnel support for Facilities Planning and Design/Engineering and Construction Services including the Executive Director of Facilities Planning and Design, Engineering Director, Engineering/Architectural Supervisors, Facilities Planners, Architects, Engineers, Interior Designers and other staff within the Department. This position requires knowledge of and the ability to apply various policies, procedures, and of information systems. Duties include, but are not limited to, customer service, administering documents, developing reports, budget management, reconciling financial data, and personnel administration.

Minimum Education and Experience Requirements:

Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Required Qualifications, Competencies, and Experience:

Considerable knowledge of office management practices; ability to develop reports from operational database; organizational and administrative skills; ability to learn, interpret, and explain policies, procedures, regulations, and methods of operation; proficiency with Microsoft Office software including Word, Outlook, Power Point, and Excel; ability to prioritize workload and handle multiple tasks; excellent oral and written communication skills; ability to plan and organize events; capable of working independently; and ability to effectively interact with others.

Preferred Qualifications, Competencies, and Experience:

Experience in a building design or construction environment preferred.

Familiarity with the Design and Construction process, the ability to read and discern the proper filing of project related documents, the ability to communicate effectively both orally and in writing with a broad range of persons to assist in the accurate completion of assigned tasks. Understanding and application of US Department of Education Space Reporting Standards and accounting methods is preferred, along with the ability to read and understand floor plans and related documents.

Special Physical/Mental Requirements :

This position functions in a fast-paced and non-routine work environment and is expected to change direction as needed to meet and/or support the needs of the Directors, various shops, departments, divisions, vendors and/or customers. Ability to occasionally work under pressure or effectively manage stress to meet critical timelines and/or deadlines.

Campus Security Authority Responsibilities:

Not Applicable.

Position/Schedule Requirements:

Evening work occasionally, Overtime occasionally

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