Administrative Assistant I
The University of Texas at Arlington

Job Info

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Posting Number:

S05868P

Position Title:

Administrative Assistant I

Department:

VP for Student Affairs

Location:

Arlington

Job Family:

Administrative Support

Position Status:

Full-time

Work Hours:

Standard

Work Schedule:

• Monday through Friday
• 8:00 a.m. to 5:00 p.m.

Open to:

External and Internal

Salary:

Salary is commensurate based on qualifications and relevant experience up to $40,000.

Duration:

Funding expected to continue

Pay Basis:

Monthly

Benefits Eligible:

Yes

Benefits at UTA:

We are proud to offer a comprehensive benefits package to all our employees at the University.
https://www.uta.edu/hr/employee-benefits

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php

University Information:

The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 "Very High Research Activity" institution. UTA ranks No. 4 nationally in Military Times' annual "Best for Vets: Colleges" list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA's $22.2 billion annual economic impact on Texas.

Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100. The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.

Job Summary:

This Admin will support the Lockheed Martin College Work Experience Program (CWEP) Team overseeing 100+ student employees by assisting with a variety of administrative duties. This role will be primarily responsible for the processing and reconciliation of the UTA and Lockheed Martin pay processes as well as the management and coordination of the pre-employment/onboarding process for all new CWEP student employees. Must be highly motivated and collaborative, detailed oriented, and must have excellent follow-up skills.

Essential Duties and Responsibilities:

• Process, review and verify for accuracy bi-weekly payroll for student employees using internal and external timekeeping systems, including data entry.
• Includes weekly reconciliation.
• Assist the CWEP Coordinator and Administrator with up-keep of employee payroll records.
• Assist with management and coordination of student employee pre-employment/onboarding process - initiate criminal background checks, drug screens, as well as assists in the asset management process.
• This includes heavy data entry in external systems First Advantage, LapCorp, RMS, and NEAT.
• Ongoing communication with prospective student employees, new student employees, current student employees, Lockheed Martin HR, and Lockheed Martin Management. Participate in frequent, regular meetings with Career Development Center Leadership, CWEP Team, and Lockheed Martin HR.
• Perform administrative and clerical tasks to support CWEP recruitment and hiring of CWEP student employees. Includes screening student applications.
• Assist with preparing reports for UTA and Lockheed Martin.
• Assist with recruitment of students into the program through campus events, information sessions, tabling, etc.
• Other duties as assigned.

Minimum Qualifications:

• Bachelor's degree with two (2) years upper-level secretarial experience or equivocal education/work experience.
• Analytical and financial acumen.
• Excellent oral and written communication skills and attention to detail.
• Solid organizational, decision-making, problem-solving, and critical thinking skills.
• Ability to manage a heavy workload.
• Proficient in Microsoft Suite - Word, Excel, PowerPoint, and Outlook.
• Ability to exercise initiative and independent judgment (work independently).

Preferred Qualifications:

• Experience with UTShare, PeopleSoft and applicant tracking systems.

CBC Requirement:

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

EEO Statement:

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University's compliance with this policy.

ADA Accommodations:

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu.

Number of Vacancies:

1

Minimum Number of References Required:

3

Special Instructions to Applicants:

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

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