Administrative Functional Support Specialist
Siemens Medical Solutions USA, Inc.

Job Info

---

Join us in pioneering breakthroughs in healthcare. For everyone. Everywhere. Sustainably.

Our inspiring and caring environment forms a global community that celebrates diversity and individuality. We encourage you to step beyond your comfort zone, offering resources and flexibility to foster your professional and personal growth, all while valuing your unique contributions.

Apply now for the position of Administrative Functional Support Specialist supporting the scheduling, payment of scan models and record keeping of all internal human scanning conducted at the Headquarters Issaquah, WA Ultrasound facility of Siemens Medical Solutions, Inc. This position is critical to maintaining compliance with regulatory requirements for protection of human subjects. This position will report to Global Clinical Director-General Imaging.

This is an onsite position based in our Issaquah, WA office.

Your Role:

• Serve as Clinical Scanning Administrator for the Issaquah site.
• Manage day to day operations of Clinical Scan Suite.
• Maintain database of scan models, schedule models as needed by clinical staff, prepare study form packets, provide timely quality assurance checks of completed study paperwork, and arrange for payment of models upon scanning session completion.
• Responsible for record keeping and document destruction activities for all the study related paperwork.
• Maintain database of personnel authorized to perform scans and ensure credentials are current.
• Assist Site Principal Investigator in ensuring error-free compliance with site-specific Live Scanning Protocols. Requires timely, error-free attention to detail in a dynamic, regulated, and audited environment.
• Support monitoring and regulatory audits of clinical scanning activities and compliance processes. Upload Note to File/ corrective actions as required per monitoring reports under Principal Investigator's supervision.
• Submit payment requests and troubleshoot any payment related issues/complaints.
• Assist the clinical team with other logistical tasks related to the live scanning of human subjects such as escorting the models and linen storage.
• Manage and coordinate resources and supplies needed for the clinical scanning activities.
• Assist in development and maintenance of the case report forms and data collection and reporting.
• Manage clinical inventory. Cater to inventory requests and perform regular inventory checks.

Your Expertise:

• Possess practical knowledge of digitization possibilities for audit activities, proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook), PowerBI, and familiarity with SAP or other ERP systems is advantageous.
• Work with our latest technology, necessitating your willingness to learn about new software and hardware solutions.
• Fluent in English (ideally as a native language, spoken and written) since you will interact with international customers; a foreign language proficiency is a plus.

Required Skills, Education and Experience for this position:

• Self-motivated individual who can manage multiple tasks and priorities in an efficient manner.
• Good communication and time management skills, Attention to detail, diligence, and persistence.
• High School Diploma/GED, Associate Degree in Healthcare Administration, Business Management, or related field preferred.
• Scheduling and Calendar Management experience.
• Understanding of Patient Privacy Practices, HIPAA and GDPR.
• Prior experience providing administrative support in a clinical trial, data management or Institutional Review Board or regulatory setting or in a Medical Office/Hospital setting.
• Proficient with MS Office applications.

The pay range for this position $60,000.00 to $70,000.00 U.S. dollars annually; however, base pay offered may vary depending on job-related knowledge, skills, and experience, as well as where the work will be performed. The annual incentive target is 5% of base pay. Siemens Healthineers offers a variety of health and wellness benefits including paid time off and holiday pay. Details regarding our benefits can be found here: https://benefitsatshs.com/index.html

This information is provided per the required state Equal Pay Act. Base pay information is based on market location. Applicants should apply via Siemens Healthineers external or internal careers site.

Who we are:

We are a team of more than 71,000 highly dedicated Healthineers in more than 70 countries. As a leader in medical technology, we constantly push the boundaries to create better outcomes and experiences for patients, no matter where they live or what health issues they are facing. Our portfolio is crucial for clinical decision-making and treatment pathways.

How we work:

When you join Siemens Healthineers, you become one in a global team of scientists, clinicians, developers, researchers, professionals, and skilled specialists, who believe in each individual's potential to contribute with diverse ideas. We are from different backgrounds, cultures, religions, political and/or sexual orientations, and work together, to fight the world's most threatening diseases and enable access to care, united by one purpose: to pioneer breakthroughs in healthcare. For everyone. Everywhere. Sustainably. Check our Careers Site at https://jobs.siemens-healthineers.com/careers

As an equal opportunity employer, we welcome applications from individuals with disabilities.

We care about your data privacy and take compliance with GDPR as well as other data protection legislation seriously. For this reason, we ask you not to send us your CV or resume by email. Please create a profile within our talent community and subscribe to personalized job alert that will keep you posted about new opportunities.

To all recruitment agencies:

Siemens Healthineers' recruitment is internally managed, with external support permitted only when a qualified supplier has established a formal contract with us. Unsolicited candidate submissions and referrals, absent a current supplier contract, do not establish consent and are ineligible for fees. We delete and destroy unsolicited information, thus, would recommend you refrain from any such practices. Your adherence to our policies is appreciated.

Equal Employment Opportunity Statement
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

Reasonable Accommodations
If you require a reasonable accommodation in completing a job application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please fill out the accommodations form by clicking on this link Accommodation for disability form . If you're unable to complete the form, you can reach out to our AskHR team for support at 1-866-743-6367. Please note our AskHR representatives do not have visibility of application or interview status.

EEO is the Law
Applicants and employees are protected under Federal law from discrimination. To learn more, Click here .

Pay Transparency Non-Discrimination Provision
Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here .

California Privacy Notice
California residents have the right to receive additional notices about their personal information. To learn more, click here .

This job has expired.