Associate Director, Experiential Learning & Connections
Stanford University

Job Info

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Associate Director, Experiential Learning & Connections🔍School of Medicine, Stanford, California, United StatesNew📁Student Services📅1 day ago Post Date📅105526 Requisition #

School/Unit Information

Stanford University School of Medicine is world renowned for leading edge education, research, patient care and medical advancements. The Department of Educational Programs and Services (EPS) is home to departments and programs that are central to the educational mission of the Stanford University School of Medicine. We serve all populations of students and trainees who participate in the School's programs: Stanford MD, MS, MSPA, and PhD students; visiting MD students seeking clinical clerkships; postdoctoral scholars and medical fellows; and medical practitioners seeking further professional enrichment. Our goal is to provide a Stanford School of Medicine experience worthy of our students' and trainees' talents, aspirations, and dedication.

Department Information

BioSci Careers creates a community of mentors to support the academic advancement, professional development, and career-of-choice decisions of our graduates, medical students and postdoctoral fellows. Through individualized, experiential learning, integrated education, and connection opportunities, our faculty, staff, alumni, and employers teach through their real-life stories and empower trainees to define and tell their own.

Job Purpose

The Associate Director of Connections will manage programs at BioSci Careers, analyze the effectiveness of programs, and create and determine program eligibility. The Associate Director will also develop and implement programming and curriculum related to employer relations and sector-specific career preparation, as well as evaluate and make recommendations on technology applications. Through career education curriculum, workshops, online materials, and outreach events, the Associate Director will provide advice to Trainees (PhD Students, MDs, and Postdocs) on personal branding, career opportunities, sector-specific success factors, and job search best practices. They will develop a communications strategy for the office to increase connections between BioSci Careers, employers, trainees, and School of Medicine alumni. Overall, they will identify, clarify, and resolve highly visible or complex issues with substantial significance and impact that may span multiple areas, using expert technical and professional knowledge requiring independent judgment.

This position will be based on the Stanford campus and will be considered for an option of telecommuting from the Bay Area (hybrid of working 2-3 days on-site), subject to operational need.

Core Duties

• Manage Experiential Learning & Connections unit, analyze effectiveness, and make final decisions on program directions.

• Develop and implement employer/alumni outreach opportunities, as well as departmental communications strategies; make recommendations for future programs.

• Evaluate and determine recommendations on technology resources, negotiate with resources options and vendors.

• Analyze and develop report requirements, portals, and student facing communications.

• Manage outreach programs, relationships with external community and university liaisons.

• Engage in critical analysis of student and program concerns to resolve substantial issues which may span multiple areas, using advanced technical and professional knowledge.

• Provide advice and resources to trainees on a range of issues including, but not limited to, personal branding, employer/alumni engagement, sectorspecific success factors, and professional development skill sets.

• Apprise trainees of jobs, research, fellowship/scholarship opportunities

• Interpret and implement university policy related to internship and employer/alumni engagement; oversee the implementation of these policies and practices for the School of Medicine

• Manage financial processes and development of budgets.

• Oversee key processes, including contribution and direction on internship/employer outreach policy, employer/alumni outreach programming, departmental communications, and career preparation content.

• Provide advice to internal and external organizations; act as subject matter expert Biosciences career preparation.

• Lead university wide teams and projects.

• Direct the work of full-time and student staff; contribute to development of staff training programs.

* - Other duties may also be assigned

Education & Experience (Required):

• Bachelor's degree and five years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities (Required):

• Advanced communication skills to clearly and effectively communicate information to internal and external audiences, client groups, and all levels of management, especially giving workshops and/or teaching curriculum.

• Deep understanding of communications strategy and connections via social media, newsletters, web content, and outreach, among other offerings

• Commitment to decentering whiteness, heteronormativity, and privilege in Higher Education and society at-large

• Significant event planning experience is required, from small (10-20 people) to larger (300+) events; adherence to finer details, while keeping broader goals in mind is imperative

• The ideal candidate will have some awareness of, and experience with, the career interests, opportunities, and needs of BioSciences trainees

• Strong analytical and problem-solving skills to review and analyze complex information.

• Advanced computer skills, including experience with Microsoft Office Suite.

• Advanced customer service skills, especially in supporting the personal, academic, and professional needs of trainees. Clifton Strengths awareness or certification is ideal.

• Familiarity with career-related database, scheduling, mentoring, and document review systems.

• Understanding of financial transactions.

• Ability to ensure and apply compliance with legal, financial, and university policies and external regulations.

• Experience supervising professional and student staff; a commitment to the holistic development of staff members and the ability to empower direct reports to be their best selves

• An appreciation for team collaboration and connections in an "all-hands in" environment

Desired Qualifications

• The ideal candidate will have some awareness of, and experience with, the career interests, opportunities, and needs of BioSciences trainees

• Significant event planning experience is required, from small (10-20 people) to larger (300+) events; adherence to finer details, while keeping broader goals in mind is imperative

• Advanced degree (Masters +)

• Advanced customer service skills, especially in supporting the personal, academic, and professional needs of trainees. Clifton Strengths awareness or certification is ideal.

• Familiarity with career-related database, scheduling, mentoring, and document review systems.

• Experience supervising professional and student staff; a commitment to the holistic development of staff members and the ability to empower direct reports to be their best selves

• Deep understanding of communications strategy and connections via social media, newsletters, web content, and outreach, among other offerings

• The fearless ability and willingness to talk to and connect with anyone

Physical Requirements:

• Frequently sit, perform desk-based computer tasks.

• Occasionally stand, walk, twist, use fine manipulation, grasp, use a telephone, write by hand, sort and file paperwork, lift, carry, push, and pull objects that weigh up to 10 pounds.

Working Conditions:

• May work extended hours, evenings or weekends.

• May travel locally.

• Occasional overnight travel.

Work Standards:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

The expected pay range for this position is $105,100 to $118,900 per annum

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website

(https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

• A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

• Discovery and fun. Stroll through historic sculptures, trails, and museums.

• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

We pride ourselves in being a culture that encourages and empowers you.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Please note: Visa sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S.

Additional Information

• Schedule: Full-time
• Job Code: 7503
• Employee Status: Regular
• Grade: I
• Requisition ID: 105526
• Work Arrangement : Hybrid Eligible

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