Associate Extension Administrator
Kentucky State University

Job Info

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TITLE: Associate Extension AdministratorDEPARTMENT: Cooperative Extension ProgramREPORTS TO: Dean/Director of Land Grant Programs)CLASSIFICATION: Faculty-12 monthsEFFECTIVE DATE: TBDSTANDARD WORK HOURS: 40 hours per weekLOCATION: On-Site-Main CampusEMPLOYMENT STATUS: Full-Time EMPLOYMENT CLASSIFICATION: Exempt JOB SUMMARY: The Associate Extension Administrator will report to the Dean and Director of Land Grant Programs within the College of Agriculture Communities and the Environment. The Associate Extension Administrator will be responsible for day-to-day leadership and management of the University’s Cooperative Extension Program and Educational Outreach Department. The Land Grant Program includes but is not limited to the following program areas: Agriculture and Related Areas (including Natural Resources, Food and Environment), Family and Consumer Sciences (including Nutrition, Family Resource Management, Child Development and Family Relations, Housing and Environment, Clothing and Apparel Management, and Community Health), Aquaculture, Community Economic Development, and 4-H Youth Development along with West Louisville Outreach Extension program. The Associate Extension Administrator supervises activities of Extension staff as well as students and volunteers Kentucky State Extension programs. Actively engage with and develop relationships with funding agencies, program managers, industry, commodity groups and other stakeholders. This position is a tenure track position with split appointment with 75% of time dedicated to administrative duties and 25% of time dedicated to programming in the incumbent’s area of expertise/discipline.  ESSENTIAL JOB FUNCTIONS:

Provides leadership to Extension Education and Educational Outreach staff in overall program design, development, and delivery. 

Supervises Extension and outreach program staff (main campus and county base), which includes work allocation, training, and problem resolution; evaluates performance and makes recommendations for personnel actions; motivates employees to achieve maximum productivity and performance. 

Ensures that Extension Faculty and staff increase the number of Extension deliverables (publications, factsheets, online materials and curriculums).

Maintains an effective Extension program in the incumbent’s discipline or area of expertise; Works with county staff and colleagues at other universities in delivery of this program. 

Prepares reports and documentation to the US Department of Agriculture and the University as required. 

Serves on local, state and national Extension committees, task forces and university committees as requested. (i.e. Associate Extension Administrators (AEA), Southern Region Program Leaders Network (SRPLN) and participate in quarterly conference calls).

Maintains knowledge of client needs based on data analysis. 

Supports and encourages multi-state collaborations/partnerships and generation of singular and integrated proposals for grant funds. 

Keeps abreast of current trends affecting Extension and keeps the Dean/Directors/Extension Administrators advised as appropriate. 

Assists and prepare budget preparation. 

Successfully interacts with campus administrators, faculty, youth, staff and stakeholders. 

Develops strategies for program development and oversees all Extension efforts including small farm activities and county operations.

Improved integration among the areas of teaching, research and Extension to ensure that the land-grant function of the university is performed effectively. 

Contribute to faculty evaluations that have an Extension appointment.

Responsible for long-range Extension programming, ensures development of plans of work and annual performance plans by all professional staff in the unit, reviews Extension grant proposals, and monitors extension funds. 

Works harmoniously with State Extension Advisory Council and University of Kentucky Extension and Extension Research Advisory Council Kentucky State University personnel to prevent duplication of effort and maximize use of available resources. 

Builds alliances with businesses, and state government agencies, community-based organizations and others at the local and state level; Seeks input and support from external organizations such as commodity groups, agriculture stakeholders, and industry stakeholders. 

Works closely with the Aquaculture Department in the conduct of Extension programs to ensure proper program and process alignment and integration between both departments. 

  KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

Strong leadership, problem-solving, crisis Management, and supervisory abilities.

Excellent oral and written communication skills.

Knowledge and experience in conducting and administering Cooperative Extension programs.

Advanced knowledge and experience in developing strong organizational relationships.

Demonstrated ability to embrace rapid technological changes including use of distance education

Advanced ability to write successful grant proposals.

Knowledge of management practices.

Ability to operate a personal computer and related software applications.

Knowledge of University and U.S. Department of Agriculture policies and procedures.

Knowledge and significant experience in working with limited resource and minority group clientele.

Ability to foster a cooperative work environment.

Employee development and performance management skills.

Knowledge of faculty and/or staff hiring procedures.

Ability to develop and deliver presentations.

Skill in budget preparation and fiscal management.

Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.

Knowledge of Extension program development process, evaluation, and reporting.

Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community.

Knowledge of Extension and outreach programs and with a commitment to the broad mission of a Land-grant university.

  SUPERVISORY RESPONSIBILITY:This position does not have supervisory responsibility.   OTHER DUTIES:Other related duties as assigned.  QUALIFICATIONS:Ph.D./ Ed. D. in Agriculture Education, or related Agricultural fields, Extension Education, such as Family and Consumer Sciences, Education, Community Development, and Youth Development with at least 5-7 years of Extension experience directly related to the duties and responsibilities specified.  Licensing and Certifications: NA  WORKING CONDITIONS:

Work could involve some exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises.

Requires some standing or walking.

Ability to lift 40lbs.

Limited or no exposure to physical risk.

Extensive travel required.

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