Construction Project Coordinator - Manhattan, KS
McCownGordon Construction

Job Info

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People love to work here, plain and simple.It's easy to love your job when you're surrounded by driven, passionate leaders. We show up every day and give it our all; not because we have to, but because we want to.
Manages the company's lobby area by greeting visitors, handling incoming calls, managing the mail process, ordering supplies and handling other administrative duties as needed. Supports the PC Team Lead, Market Leader and project teams in Kansas by handling database management, project controls, project file management, and project closeout. Projects a positive first impression for the Company and assists with any onsite project-related assistance as needed.

PRIMARY RESPONSIBILITIES

Contract Administration

• Familiarity of contract and contract terms.
  
• Identifies contract requirements and issues trade partner contracts with oversight from Team Lead as necessary.
  
• Processes change orders and assists project team with owner pay application distribution. Follows up to obtain signed documents as needed and files executed documents in Procore.
  
• Requests Master Agreements and Vendor Adds from the Vendor Group and Risk Department.
  
• Requests McCownGordon insurance and bonds from insurance company.
  
• Uses AIA software for CMa subcontracts, Owner Change Orders, Subcontractor Change Orders and Substantial Completion Certificates.
  

Project Controls, File & Database Management

• Adds new contacts into Procore directory.
  
• Partners with Accounting & Risk Departments to ensure new companies are set up in Procore and accounting software.
  
• Completes and manages the tax-exempt certificates with support from Accounting.
  
• Gains exposure to importing initial project budget into Procore with Team Lead oversight.
  
• Sets up new projects in Procore with support from Team Lead.
  
• Prepares and distributes transmittals.
  
• Manages print orders for drawings and/or specification books.
  
• Uploads Drawings and Specifications into Procore.
  
• Scans hard copy files and uploads to Procore. Retains hard copies until close of project.
  
• Organizes and files documents for projects in Procore.
  

Project Closeout

• Familiarity of closeout procedures and requirements.
  
• Works with Project Management to develop closeout submittals in the Pype platform.
  
• Assists with collection of closeout materials from required trade partner, reviews, and ensures accuracy with approval from Team Lead and support from Project Management.
  
• Creates closeout deliverable and submits to Project Manager for review. Distributes closeout deliverable to relevant party.
  
• Assists with the follow up communications for closeout documentation with oversight from Team Lead.
  

Administration

• Attend project Kick Off Meetings.
  
• Assists with project administrative duties as needed.
  
• Orders refreshments for Project Team Meetings as needed.
  
• Provides weekly project status updates to project teams.
  
• Assists Project Coordination Team with other duties, and/or helps other teams, as needed.
  
• Onsite Project Coordinator (as applicable)
  

• Greets and directs all visitors on job site, including coordinating material deliveries.
  
• Answers all incoming calls and transfers to the appropriate party.
  
• Orders, receives, and sorts office and trailer supplies for the jobsite as needed.
  
• Coordinates topping out party with support from project team.
  
• Coordinates trailer setup/breakdown with support from project team.
  
• Travels occasionally to McCownGordon office and project sites.
  
• Takes notes during project meetings and processes in Procore based on project needs.
  

Department and Office Responsibility

• Provides/coordinates back-up support for team member time-off with approval of PC Team Leader.
  
• Schedules project update with Team Lead 2 business days prior to approved time-off.
  
• Adheres to Project Coordinator Code of Conduct.
  
• Embraces change and supports the initiatives of the department.
  
• Participates in team meetings and trainings as required for the department.
  
• Partners with Team Lead in trade partner trainings.
  
• Recommends technology, procedural enhancements and efficiencies for the Project Coordinator team.
  
• Successful completion of required department trainings.
  
• First Impression:
  

• Greets and directs all visitors, including owners, architects, vendors, clients, sub-contractors. Ensures all visitors are welcomed and escorted to the right area or person.
  
• Answers all incoming phone calls and transfers to the appropriate party. Makes calls to internal and external parties to gather missing data or documents needed by project or field management.
  
• Receives and sends mail and packages through a variety of channels, including USPS, FedEx, and courier. Opens, sorts, and distributes mail. Receives incoming packages and notifies recipient of its arrival in a timely manner.
  
• Schedules meetings, coordinates room reservations, keeps office organized, and improves office processes.
  
• Travels to other McCownGordon Offices as needed for training and meetings.
  

MINIMUM QUALIFICATIONS (minimum requirements before going into job)

• 1+ years of experience in an administrative position or 1+ years of experience in project coordinator position.
  
• Proficiency in Microsoft Office computer applications.
  
• Preferred: Construction knowledge or experience.
  

WORKING CONDITIONS

The position requires work in an office environment and partial time at the project sites which will require appropriate attire. Note: This job description reflects a summary of the job and does not prescribe or restrict the responsibilities that may be assigned. The job description is subject to change at any time.

Equal Opportunity Employer/Minorities/Females/Disabled/Veterans

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