Coordinator I - Event Coordinator
Sam Houston State University

Job Info

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Requisition:

202400317S

Title:

Coordinator I - Event Coordinator

FLSA status:

Exempt

Hiring Salary:

This position is a pay grade 7. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/636763.pdf

Occupational Category:

Professional

Department:

Graduate Studies Office

Division:

Division of Academic Affairs

Open Date:

09/06/2024

Open Until Filled:

Yes

Educational and Experience Requirement:

Bachelor's degree in related field. One year of experience in a related field. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Nature & Purpose of Position:

Plans and executes complex events for the Graduate and Professional School. Collaborates with key university partners, including students, faculty, staff, and external constituents.

Primary Responsibilities:

Manages, arranges, and implements events for the Graduate and Professional School. Processes all paperwork in relation to campus events. Staffs events to ensure that all logistics and event details are implemented as planned. Ensures logistics for invited guests are clear and complete. Maintains event budgets and financial record for accounts used in relation to events. Complies with budgetary guidelines and restrictions related to events. Plans, implements, coordinates, monitors, supports, promotes, and evaluates community partnerships. Plans, implements, and evaluates campus-wide initiatives to inform and educate the campus community regarding the Graduate and Professional School and the services that are provided. Coordinates with campus partners regarding events via phone, email, video call, online chats, and/or in-person. Selects and orders promotional items with approval from the Dean. Manages the enhancement and maintenance of departmental website using Web Content Management System (Web CMS). Monitors the department's web presence and ensures web pages are working effectively. Coordinates the marketing and promotion of events to increase participation. Manages the Graduate and Professional School's social media presence, to include Facebook, Instagram, and X. May serve as the department representative for internal or external meetings, committees, and presentations. Requires regular contact with students, faculty, and staff. Performs other related duties as assigned.

Other Specifications:

Requires take-charge professionalism, excellent interpersonal skills with careful focus and attention dedicated to managing relationships with key university partners. Must be able to anticipate project needs, demonstrate organization ability, and a focus on details and quality control. Ability to organize work effectively and prioritize objectives with a high level of independent judgement and initiative. Skilled in directing multiple tasks, setting priorities, and organizing operation. Should be a self-starter and be able to function independently. Ability to establish and maintain effective working relationships with administration, faculty, staff, students, and the public. Maintains confidentiality of all information and communications within the university. Strong written and oral communication skills.

Up to 40% of this position, over the fiscal year during off-peak periods, may be performed remotely as determined by the supervisor.

Full Time Part Time:

Full Time

Quicklink:

https://shsu.peopleadmin.com/postings/40844

EEO Statement:

Sam Houston State University is an Equal Employment Opportunity/Affirmative Action Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, religion, sex, national origin, age, veteran status, disability status, sexual orientation, pregnancy, or gender identity or expression. Sam Houston State University is an "at will" employer. Employees with a contract will have additional terms and conditions. Security sensitive positions at SHSU require background checks in accordance with Education Code § 51.215.

Annual Security and Fire Safety Report

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