Department Coordinator
Dartmouth College

Job Info

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Posting date:

08/05/2024

Open Until Filled:

Yes

Position Number:

1125478

Position Title:

Department Coordinator

Department this Position Reports to:

Technology Transfer Office

Hiring Range Minimum:

$29.23/hr

Hiring Range Maximum:

$32.00/hr

Union Type:

Not a Union Position

SEIU Level:

Not an SEIU Position

FLSA Status:

Non-Exempt

Employment Category:

Regular Full Time

Scheduled Months per Year:

12

Scheduled Hours per Week:

40

Location of Position:

Hanover, NH

Remote Work Eligibility?:

Hybrid

Is this a term position?:

No

Is this a grant funded position?:

No

Position Purpose:

Reporting to the Director, the Department Coordinator ensures the smooth and efficient operation of the Technology Transfer Office (TTO), providing high-level support to the TTO and the Director; managing communications with office staff, administrators and faculty at Dartmouth and with industry and government representatives, coordinating programs, and supporting licensing and business development of Dartmouth intellectual property.

Required Qualifications - Education and Yrs Exp:

Bachelors plus 6 or more years' experience or combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities:

• Six years of administrative experience in roles with increasing levels of autonomy and responsibility.
• In-depth knowledge of office procedures.
• Proven ability to work successfully both as an individual contributor and as part of a team.
• Must have excellent organizational and project management skills as well as the ability to multitask.
• Demonstrated skill in problem-solving, decision-making, and trouble shooting.
• Proficiency in Microsoft Office and knowledge of computer databases and electronic communications software; ability and initiative to learn new systems and programs.
• Demonstrated writing and proofreading skills.
• Ability to generate content and
• Ability or willingness and capability to learn to update web pages, manage social media applications and postings.
• Must be detail oriented with a high degree of accuracy.
• Strong interpersonal skills and the ability to communicate with a wide range of constituencies both on- and off-campus.
• Tact, professionalism, and demonstrated experience in handling highly sensitive and confidential information.

Preferred Qualifications:

• Experience in an academic environment.
• Familiarity with researchers or inventors
• Experience with financial, patent or legal matters

Department Contact for Recruitment Inquiries:

Kyle Hastbacka

Department Contact Phone Number:

kyle.m.hastbacka@dartmouth.edu

Department Contact for Cover Letter and Title:

Kim Rosenfield, Director

Equal Opportunity Employer:

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check:

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?:

Not an essential function

Special Instructions to Applicants:

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Quick Link:

https://searchjobs.dartmouth.edu/postings/75157

Description:

Coordination and Administrative Management for Dartmouth's Technology Transfer Office (TTO)-

• Serves as the first point of contact for the TTO and manages and triages communications received by the TTO.
• Assists in coordinating and implementing tech transfer initiatives and projects; Provides support for business development and industry engagement, which may include assisting the Business Development and Licensing Managers and Finance Manager in finding and tracking information to support patents, agreements, and reports relating to technology transfer, reviewing agreements and agreement summaries to ensure consistency, and communicating with inventors and law firms.
• Manages the TTO calendar and email account, disseminating correspondence to the appropriate constituent for follow-up.
• Participates in staff meetings, taking minutes, and ensuring timely and accurate dissemination of information and follow up as needed.
• Works with the tech transfer database and supports the Finance Manager in ensuring data integrity, inputting data and creating reports.
• Assists the Finance Manager in the processing of law firm invoices and royalty reports.
• Assists the Contracts Officer to input MTAs into the tech transfer database.
• Assists with licensee compliance projects.
• Manages document retention process.
• Manages office space, operating supplies, and is responsible for office technology including zoom meetings, AV, and other.

Percentage Of Time:

70

Description:

Outreach and Communications -

• Works with the TTO team to develop and implement outreach to internal and external constituents, coordinating with counterparts in the Office of Entrepreneurship and Technology Transfer and various other Dartmouth administrative and academic departments.
• Facilitates accommodations and scheduling for office visitors.
• Assists in preparing communications materials, collaborates with campus partners to develop content aimed at under-served groups to promote diversity and inclusion in technology transfer.

Percentage Of Time:

15

Description:

Support to the Director -

• Provides administrative support to the Director
• Schedules meetings and managing of a complex calendar
• Anticipates and proactively manages Director's meeting and event preparation and follow-up, travel arrangements and follow-up
• Assists the Director in preparing communications and reports.

Percentage Of Time:

15

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

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Performs other duties as assigned.

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