Events and Communications Officer
Stanford University

Job Info

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Events and Communications Officer🔍School of Humanities and Sciences, Stanford, California, United StatesNew📁Marketing📅2 days ago Post Date📅105291 Requisition #

This is a 100% FTE, continuing position. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need.

Note: Not all unique aspects of the job are covered by this job description

Interested candidates should upload both a cover letter and resume in addition to the online application.

SUMMARY:

The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 24 departments and 24 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university's largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.

The Center for Latin American Studies (CLAS) within Stanford Global Studies (SGS), a division of the School of Humanities & Sciences, is a U.S. Department of Education Title VI National Resource Center committed to outreach to the scholarly community in California and the U.S. CLAS serves as an international hub that fosters an academic community and supports research and teaching, in all fields of study, as they relate to Latin America and the Caribbean. The Center's academic programs encourage multidisciplinarity approaches, drawing on the expertise of over 90 affiliated faculty members representing Stanford's schools and departments.CLAS offers two degree programs: an Undergraduate Minor and a Master of Arts degree. Every year the center hosts a number of Tinker Visiting Professors, as well as other highly distinguished Latin American and Iberian scholars. CLAS organizes approximately 90 public outreach events per year, and administers graduate student grants and fellowships, undergraduate students' internship grants, as well as grants to support Stanford faculty research and academic events.

JOB PURPOSE:

CLAS' Events and Communications Officer reports to the Center's Associate Director, and is the primary point of contact for staff, faculty, and students participating in events sponsored or cosponsored by the Center.This position is responsible for managing CLAS' complex and diverse events programming and written public communications. Works with a variety of constituents, including faculty, students, visiting professors, and other communications events planning personnel within H&S and other schools, as well as with academic institutions in the U.S. and abroad.

The position plans and executes center events, including seminars, conferences, alumni engagement, commencement ceremony, and other related activities. Manages center events from inception to execution, including budget preparation and tracking, vendor negotiation, advertising-including social media, event setup, presentation and materials support, and registration and attendee tracking. Under minimal supervision, will provide support in planning, coordinating, and implementing communication programs. Develop external written communications and design and coordinate media relations programs and efforts.

The position requires someone who can work independently in several projects simultaneously, take ownership of projects from start to finish, produce and edit content, and fulfill other duties that are in line with the position. The position emphasizes events and communications yet might be asked to assist with other administrative tasks as needed. Candidates should be self-starters, comfortable with autonomy, and embrace opportunities to shape programmatic initiatives and to drive these initiatives to completion. Experience in event planning and written public communications is highly preferred. Familiarity with Latin American Studies programs preferred. Proficiency in Spanish or Portuguese is desirable.

This is a 100% FTE continuing and exempt position. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need.

CORE DUTIES*:

Initiate and lead meetings with stakeholders to plan scope and format of events, establish and monitor budgets, and/or review administrative procedures and event progress.

Identify individuals/groups to attend and/or speak at public meetings or other events.

Serve as project leader on specific events, coordinating teams that plan, implement, and manage all aspects of events such as: marketing, vendors, fan experience, ticket office, concessions, press and/or media.

Responsible for budget planning and management, venue management and equipment and facilities management for specific events.

Develop, execute and oversee written communications of moderate complexity, including presentations, speeches, news stories, web content, talking points, and correspondence and social media posts.

Participate in regular meetings of key researchers with media relations needs to develop strategies and tactics for facilitating effective communications.

Assist in preparing content for internal or external newsletters. Understand email and digital content distribution.

Research and provide recommendations for potential event locations and evaluate alternatives.

Procure and coordinate vendor services. Negotiate vendor contracts to minimize liability and risks.

Coordinate media, community or government relations, and ensure logistics and preparations are handled.

* - Other duties may also be assigned

MINIMUM REQUIREMENTS:

Education & Experience:

Bachelor's degree and three years of relevant experience or combination of education and relevant experience.

Knowledge, Skills and Abilities:

Demonstrated success managing event teams and planning, developing budgets, and meeting budget goals.

Excellent project management skills, and the ability to manage complex timelines and multiple projects.

Ability to work both independently and as part of a team.

Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detail oriented.

Demonstrated high level of confidence in making strategic decisions, good judgment, and innovative and creative problem-solving skills.

Ability to interact and successfully collaborate with a broad spectrum of contributing groups and customers.

Certifications and Licenses:

Valid Non-Commercial Class California Driver's License.

In addition, preferred requirements include:

Experience with Adobe InDesign.

Excellent written communication skills, reporting skills, and skills in conceptual editing, copy editing, and proofreading.

Capacity to write and synthesize materials and communicate information in a manner easily understood.

PHYSICAL REQUIREMENTS*:

Constantly perform desk-based computer tasks.

Frequently stand/walk, sit, perform desk-based computer tasks, and use a telephone.

Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.

Ability to obtain and maintain a California Non-commercial Class license and drive day or night.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

May require some travel and working evenings and weekends.

On call and ability to respond 24/7.

WORK STANDARDS:

When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

PAY TRANSPARENCY LANGUAGE:

Hybrid or on-site: The expected pay range for this position is $78,408.00 to $98,614.00 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

Discovery and fun. Stroll through historic sculptures, trails, and museums.

Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu. For all other inquiries, please submit a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

• Schedule: Full-time
• Job Code: 4883
• Employee Status: Regular
• Grade: G
• Requisition ID: 105291
• Work Arrangement : Hybrid Eligible

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