Facility Administrative Assistant
Comar

Job Info

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Facility Administrative Assistant - Day shift

Hours: Full Time Position, Monday through Friday, 8am - 4pm

Competitive pay & benefits: Health, dental, vision, paid time off, 401k with match…and more!

WHAT YOU WILL DO:

Job Functions:

• Customer Service/Receptionist – Forward all calls to corresponding department, welcome/greet visitors, and check visitors in/out, coordinate lunch meetings etc.
• Place purchased order for all departments
• Manage filing, mailing, and tracking invoices for payments and credit card reports
• Manage filing and tracking Requisitions/POs/Work Orders/Packing Slips
• Manage Temps time weekly over to staffing agency
• Ensure the accuracy and timeliness of inventory movement throughout the manufacturing process from receipt through final distribution
• Establish system to control and store non-inventory production items and analyze inventory levels, production demand to maintain adequate inventory levels.
• Manage filling and tracking the tool, equipment, and productions items.
• Manage the tracking and receiving back into inventory of any tooling components and/or equipment sent out for repairs.
• Maintain accurate and detailed records of tools, equipment or parts issued and returned.
• Manage the spare parts inventory of the facility. Communicate and follow up with vendor(s) for spare parts and repairs. Maintains and monitor computerized inventory control system for MRO materials, and mold components.
• Assist maintenance with work order system in the inventory control system (IQ) and ordering repair/replacement parts.
• Organize and pre-plan for part requirements for preventive maintenance (PM).
• Manage and drive the data from the computerized maintenance management system (CMMS) and spare parts inventory system to drive continuous improvement within the maintenance department.
• Complete weekly spare parts cycle count in IQMS
• Maintain SDS file for plant locations
• Adhere to and communicate to others the Health, Safety and Quality polices, including use of PPE

Education & Experience:

• High School Diploma or GED
• 1-2 years related experience and/or training
• Computer-User proficiency: Microsoft Word, Excel, Outlook, Teams, and ability to quickly learn new systems / software as required.
• Flexibility with work schedule, ability to work overtime when needed

Skills/Abilities:

• Detailed oriented and organized

• Read, understand, and interpret instructions and information at the high school level.
• Communicate with customers and department personnel in a friendly and professional manner.
• Use an alpha-numeric inventory system for stocking and locating spare parts.
• Maintain files and regularly update information.

• Ability to work with minimal direct supervision.
• Ability to work in a team environment.
• Ability to read and comprehend instructions, short correspondence, and memos.
• Ability to write correspondence.
• Ability to effectively communicate / present information in one-on-one and small group situations to customers, clients, and employees.
• Basic math skills - add, subtract, multiply, and divide
• Effective time management and organization skills.

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