Faculty Affairs Coordinator
Stanford University

Job Info

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Faculty Affairs Coordinator🔍School of Humanities and Sciences, Stanford, California, United States📁Administration📅Oct 04, 2024 Post Date📅104843 Requisition #

The School of Humanities and Sciences (H&S) is the foundation of a liberal arts education at Stanford. The school encompasses 24 departments and 24 interdisciplinary programs. H&S is home to fundamental and applied research, where free, open, and critical inquiry is pursued across disciplines. As the university's largest school, H&S serves as the foundation of a Stanford undergraduate education no matter which discipline students pursue as a major. Graduate students work alongside world-renowned faculty to pursue and shape foundational research that leads to breakthroughs and discoveries that shed new light on the past, influence the present, and shape the future. Together, faculty and students in H&S engage in inspirational teaching, learning, and research every day.

Department/Program Description: The Department of African and African American Studies (DAAAS) was officially launched in January 2024. The department focuses on the core principles of furthering excellence, encouraging critique, and pursuing the positive social transformation of people of African descent in Africa and the diaspora not only through multiple scholarly perspectives and models, but also through the study of art practices and the creation of art works. The department offers an undergraduate degree to provide students with an interdisciplinary introduction to the study of African, African American, and of African descended people all over the world as a central component of American and world culture. Courses in the major promote research across disciplinary and departmental boundaries in the arts and humanities and will provide students with research training and community service-learning opportunities. Courses of study are drawn from art, art history, cultural anthropology, economics, education, film, dance, performance studies and theatre, literature and literary studies, history, languages, linguistics, music, philosophy, political science, psychology, religion, and gender & sexuality studies, among others. The department currently has 7 faculty and is in the process of searching for and appointing new faculty who are expected to join the department from Academic Year 2025, Read more about the department here: https://aaas.stanford.edu

Position Summary: The Department of African and African American Studies is seeking a Faculty Affairs Coordinator to support the operational processes relating to searches and appointing faculty and other teaching staff. The Faculty Affairs Coordinator will work under general supervision of the Director of Finance and Operations (DFO) and must possess and demonstrate a positive outlook on continuous process improvement efforts while maintaining a team-based and customer-focused mindset. It is critical that this position exhibit the abilities to practice sound judgment and decision-making, effective written & oral communication, strong attention to detail and respectful relationship management. This position must also exhibit a strong desire to continuously learn new and unfamiliar business topics, policies and procedures as they relate to Faculty Affairs Coordinator role- the ability to translate this information into operational successes will be critical.

This is a 50% FTE, six-month fixed term non-exempt position. This position will be based on the Stanford campus and will be considered for an option of telecommuting (hybrid of working on-site and off-site), subject to operational need

If you believe that this opportunity is a match for your knowledge, skills and abilities, we encourage you to apply. Thank you for considering employment opportunities with the School of Humanities and Sciences.

CORE DUTIES:

• Gather information for search initiations, search waivers, re-appointments, and promotions. Collect applications and provide administrative support to search and review committees; provide advice on process requirements.

• Post job announcements and distribute other outreach materials to attract candidates.

• Coordinate all logistical aspects of candidate visits, including arranging transportation and accommodations, scheduling meetings and interviews, and processing reimbursements.

• Gather all components of the appointment/promotion form and organize in compliance with guidelines.

• Maintain records documenting search, recruitment, and appointment/promotion processes.

• Assemble and draft materials for the appointment and promotion files.

• Process and track approved activities (e.g., sabbaticals and other leaves, resignations, retirements, FTE changes), and maintain appropriate documentation and communication.

• Assist in coordination of visa process, as needed.

• Support logistical arrangements relating to faculty lectures series and talks.

• Support verification of financial transactions of DAAAS faculty.

• Other administrative support to faculty, as needed.

EDUCATION AND EXPERIENCE:

Associate degree and one year of experience working with administrative processes, or combination of education and relevant experience.

KNOWLEDGE, SKILLS, AND ABILITIES:

• High level of attention to detail and accuracy.

• Ability to track, monitor and adhere to deadlines.

• Ability to learn university systems.

• Experience working with databases and Microsoft Office suite.

• Effective communication skills.

• Demonstrated ability to act with tact and maintain confidentiality.

• Experience with complex schedules and planning.

• Demonstrated ability to work well with Stanford colleagues and clients and with external organizations.

• Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety concerns and use and promotion of safe behaviors based on training and lessons learned.

WORKING CONDITIONS:

The position may or may not have occasional extended hours.

WORK STANDARDS:

Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

The expected pay range for this position is $36.32 to $39.37 per hour.The actual pay will be pro-rated based on the 50% FTE.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.

• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

• Discovery and fun. Stroll through historic sculptures, trails, and museums.

• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more

The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants

requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu. For all other inquiries, please submit a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

• Schedule: Part-time
• Job Code: 4159
• Employee Status: Fixed-Term
• Grade: F
• Requisition ID: 104843
• Work Arrangement : Hybrid Eligible

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