Human Resource Assistant - Engineering HR Shared Services
University of Illinois

Job Info

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Human Resource Assistant

The Grainger College of Engineering

The University of Illinois Urbana-Champaign

The Engineering HR Shared Services (HRSS) team in The Grainger College of Engineering seeks applicants for a Human Resource Assistant position. This position is responsible for performing support duties for the department's Human Resources team.

Duties & Responsibilities

• Search assistance:
• Assist HR staff members with search coordination, including (but not limited to): advertising, creating individual search folders, scheduling committee meetings, coordinating and scheduling interviews, communicating with candidates and committee members.
• Access information in the applicant tracking system to obtain the final approved documentation and place in individual search folders.
• Use existing templates to draft offer letters for HR staff members to review.
• Create personnel files for individuals hired, placing appropriate electronic documents into the files.
• Schedule new hire orientation sessions.

• Appointment processing:
• For recurring appointments (i.e. Named Faculty Appointments), complete stipend election forms and send to faculty members for their elections, gather completed forms for personnel files, and process reappointments.
• Process Service In Excess payments for faculty teaching across multiple campuses, per the multi-campus compensation agreement. Send offer letters, collect travel information, and process payments for eligible faculty each semester.

• Compliance Tracking:
• Assist HR staff with tracking completion of annual trainings (ANCRA, Ethics, Title IV, etc.). Access completion records, send reminders, and notify supervisors of non-completion.
• Assemble and assist with the process/collection of annual performance reviews, job description maintenance and updates, etc. Track completion of performance reviews and send reminders to supervisors, as needed.

• Draft employment verification letters for faculty, staff, and students, as directed.

• Assume additional appropriate duties to further the mission of the organization.

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Minimum Qualifications

1. High school diploma or equivalent.
2. Any one or any combination totaling one (1) year (12 months) from the following categories below:

A. related field, as measured by the following conversion table or its proportional equivalent:

* 30 semester hours equals one (1) year (12 months)

B. work experience performing basic human resource/payroll or general office support duties.

Preferred Qualifications

• Undergraduate bachelor's degree.
• 1-2 years of experience in job area.

Knowledge, Skills and Abilities

• Ability to provide excellent service to internal and external customers.
• Knowledge of MS Word, Excel, Outlook, and other general computer systems used for email, written correspondence, document production, and tracking.
• Effective verbal and written communication skills.

Appointment Information

This is a 100% full-time Civil Service Human Resource Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after the closing date.This is a bargained position and as such, the salary is driven by the collective bargaining agreement. The entry-level salary for this Human Resource Assistant classification is $34,164 ($17.52/hr). Hybrid work options may be available for this position, with the ability to be on-site as needed. Work authorization is not available for this position.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on October 16, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting. Please upload your cover letter, resume, and names/contact information for three references. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Dawn Creath at dcreath@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .

Requisition ID: 1026958
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu

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