Human Resources & Payroll Specialist
Arkansas State University-Beebe

Job Info

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Position Type:

Non Classified

Job Title:

Human Resources & Payroll Specialist

Classification Title:

Human Resources Specialist

Campus Location:

ASU Beebe

Job Description:

This position is located on the Beebe campus, is non-exempt and reports to the Director of Human Resources. It is responsible for developing and maintaining written human resources and payroll processes and procedures for Arkansas State University-Beebe. The incumbent assists employees with human resources and payroll issues. The Human Resources & Payroll Specialist is responsible for creating and maintaining electronic forms, mapped processes, and paper forms for both human resources and payroll. This position serves as the first point of contact for the office and provides administrative support to the Director of Human Resources and other staff. Project participation and committee service are required as needed or appointed.

KEY RESPONSIBILITIES:

HR Administration
o Coordinates and conducts the orientation process for part-time and student workers including paperwork, compliance and other processeso Processes and tracks all Employee and Dependent Tuition Discount requestso Coordinates the onboarding process for all new hireso Maintains employee records and files in compliance with employment lawso Resolves human resources related issues as needed

Payroll Administration
o Accurately processes payroll, including calculating wages, taxes, deductions, and benefitso Ensures timely distribution of paychecks and direct depositso Maintains payroll records and applicable reportingo Accurately and timely files payroll taxes and benefit withholdingso Assist management, faculty and staff with payroll related issues

Compliance & Reporting
o Ensures compliance with all applicable employment laws and regulationso Stays current on ASU System policies and practices to provide the college community with basic information when requiredo Completes I-9 forms, verifies I-9 documentation and maintains I-9 fileso Maintains accurate employee records and documentationo Tracks professional development for all employees

Administrative Tasks
o Serves as initial contact for in-person visitorso Answers the phoneo Provides exemplary customer service for applicants, employees and visitorso Retrieves and distributes mailo Makes copies, files, scans, and emails documents as well as performs other clerical functionso Provides administrative support for Human Resources and Payroll

HR Projects
o Assists with various projects including performance appraisals and employee surveyso Creates and maintains Human Resources' standard operating procedures and DocuSign formso Other projects as necessary

Other
o Completes verifications of employment, concurrent employment authorizations and oversees the education discount processo Serves on committees as assignedo Completes other tasks as necessary or assigned

Required Qualifications:

• Associate degree in Business, Communications, Accounting, or other business related degree is required while a bachelor's degree is preferred.
• Minimum of three years of in person customer service experience, two years of human resources experience, or one year of supervisory experience.
• Higher education experience preferred but not required.
• Experience with highly confidential information is desired.
• SHRM or HRCI certification is a plus.
• This position will require travel between all Arkansas State University-Beebe campuses on an as needed basis and requires a valid unrestricted Arkansas Driver's License.

Minimum Salary or Salary Range:

$33,000-$35,000

Stand:

regularly

Walk:

regularly

Sit:

regularly

Use hand to finger, handle, or feel:

regularly

Reach with hands and arms:

frequently

Climb or balance:

occasionally

Stoop, kneel, crouch or crawl:

occasionally

Talk or Hear:

continuously

Up to 10 pounds:

frequently

Up to 25 pounds:

occasionally

Up to 50 pounds:

occasionally

Does this position have any special vision requirements? Check all that apply.:

Close vision, Distance vision, Color vision, Peripheral vision, Depth perception, Ability to adjust focus

Background Check Statement:

This position will be subject to a pre-employment criminal, sex-offender registry background check. In cases where pre-determined, an additional financial/credit history/ background check may be required as well. Convictions that have been sealed or legally eradicated and misdemeanor convictions for which probation was completed and the case was dismissed, will be excluded. Disclosure does not constitute an automatic bar to employment. Factors such as dates of the offense, seriousness and nature of the violation, rehabilitation and position applied for will be taken into account.

Background Check Requirements:

Both

ASU Beebe EEO Statement :

Arkansas State University-Beebe shall provide equal opportunity for employment to all persons regardless of race, color, religion, sex, national origin, disability, age, or veteran status, and shall strive to achieve full and equal employment opportunity throughout our campuses for faculty and staff. Our goal is to foster a workplace community where individuals are valued for their diverse backgrounds and differences.

Posting Number:

NC2602014

Open Date:

11/01/2024

Special Instructions to Applicants:

NOTE: If you are a veteran, disabled veteran, or spouse of a deceased veteran and would like Veteran's Preference, we will need to see proof of status in order to grant that. Please see Veteran's Preference section of the application for specific proof.Applicants for this position with ASU-Beebe must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with ASU-Beebe such as H1-B, F-1 (CPT/OPT), TN or any other status.

U.S. Department of Labor

• Know Your Rights https://www.dol.gov/sites/dolgov/files/OFCCP/regs/compliance/posters/pdf/22-088_EEOC_KnowYourRights-ScreenRdr.pdf
• Family and Medical Leave Act (FMLA) https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlaen.pdf (English) https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlasp.pdf (Spanish)
• Employee Polygraph Protection Act https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf

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