Manager, Research Support
University of Miami

Job Info

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HIV/AIDS Institute has an exciting opportunity for a full time Manager, Research Support (A) position. The incumbent provides program support to facilitate research. Furthermore, the incumbent oversees research operations to ensure efficiency and compliance with applicable regulations.

CORE JOB FUNCTIONS

• Contributes to basic and applied research activities by collecting and analyzing data and maintaining databases.
  
• Understands and interprets research protocols and procedures and ensures all research is undertaken according to best practices.
  
• Provides guidance, mentorship, and oversight to junior research staff and students.
  
• Conducts meetings with research and other staff, outside agencies, and other applicable organizations and ensures functions are coordinated in a timely and accurate manner.
  
• Provides technical and program support and resolves operational problems.
  
• Assists in the preparation and publication of manuscripts and other program-related documents and reports.
  
• Stays abreast of developments in the field which may impact department functions.
  
• Advances expertise through continued education, training, and research.
  
• Adheres to University and unit-level policies and procedures and safeguards University assets.
  

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

• Bachelor's Degree in relevant field
  
• Minimum 3 years of relevant experience
  

DEPARTMENT ADDENDUM

Department Specific Functions

50% Center for AIDS Research (CFAR) Developmental Core

This core is responsible for spearheading a new initiative that will involve merging mentoring and clinical and community outreach initiatives with Florida International University and University of South Florida.

The HIV AIDS Institute has an exciting opportunity for a Manager, Programs to work onsite on the UHealth campus. The Manager, Programs oversees and coordinates the day-to-day operations of the assigned University programs in accordance with the institution's academic and strategic missions. The incumbent operates with the goal of delivering high quality programs to the University faculty and staff and other key stakeholders. Furthermore, the Manager, Programs provides guidance and mentorship to program staff to encourage talent development.

CORE FUNCTIONS

• Supervises and trains team dedicated to supporting the CFAR Developmental Core. Provides guidance and mentorship, prepares and evaluates staff performance reports, and takes human resources actions as needed.
  
• Uses situational leadership and conflict management techniques to answer staff inquires, resolve employee conflicts, address performance issues, etc.
  
• Manages program operations for the Developmental Core, such as grant application and research support; core initiatives; student services and relations; etc.
  
• Is knowledgeable of core activities, projects, schedule; Understands the core's programmatic priorities and activities, and prepares documents and presentations on strategic initiatives.
  
• Provides programmatic coordination; identify redundancies and opportunities for collaboration and resource sharing; recommends changes regarding program activities and procedures as needed.
  
• Maintains relationships with key stakeholders, both internal and external to the organization (collaborators, sponsors, and business partners)
  
• Manages core website, including reviewing, writing, and updating content; compliance with University branding, practices, and procedures; etc.
  
• Assists with development initiatives, including serving as a liaison between development and high-ranking individuals inside and outside the University; silent donations and donor privacy; acting with sensitivity and discretion; etc.
  
• Acts as liaison with University government affairs office
  
• Monitors expenditure compliance of accounts within Federal, State, and Institutional guidelines.
  
• Prepares Developmental Core travel preparations and reimbursements for conference/training coordination.
  

50% Administrator for the AIDS Institute.

CORE FUNCTIONS

• Provides general oversight of operations, including supervision and performance management of all assigned staff including making decisions as they pertain to hiring, training, evaluation, promotion and termination
  
• Manages daily operation and performance of the staff and directs them in achieving the HIV/AIDS Institute goals and objectives
  
• Primary liaison with Human Resources representative to ensure the timely processing all new hires, terminations, promotions, position changes and employee leaves for departmental staff
  
• Serves as a liaison between the department and Human Resources representative in coordinating documentation, actions, and disputes, and assists in the resolution of said items
  
• Manages onboarding, training, and orientation for all staff
  
• Responsible for coordination and preparation of HEIDI's Progress Reports (annual and quarterly) as well as HEIDI's funding renewal with the State of Floria and submission of supplemental grants and documents as needed
  
• Is knowledgeable of Institute activities, projects, schedule; Understands the Institute's programmatic priorities and activities, and prepares documents and presentations on strategic
  
• Manages the coordination of meetings for internal and external advisory boards as well as special projects and major events including annual symposium(s)
  
• Provides programmatic coordination; identify redundancies and opportunities for collaboration and resource sharing; recommends changes regarding program activities and procedures as needed
  
• Monitors and reports on progress of milestones and scheduled completion to HEIDI Director
  
• Initiates, establishes, and maintains business and strategic relationships with key stakeholders, both internal and external to the organization (collaborators, sponsors, and business partners) on behalf of Institute leadership.
  
• Oversees space/facilities needs for unit including initiating and coordinating facilities/maintenance work orders, IT/telecommunications needs
  
• Develops, manages and maintains website content
  
• Supports department/division initiatives as needed
  
• Orchestrates proactive crisis management for sensitive issues
  
• Acts as a liaison with the University development office for fundraising activities and assists the Institute's partners with administrative oversight
  
• Acts as liaison with University government affairs office
  
• Develops annual operating budget, provides analysis and forecasting, presents budget proposals to leadership
  
• Monitors expenditure compliance of accounts within Federal, State, and Institutional guidelines.
  
• As cost center manager for the HIV/AIDS Institute, manages and helps coordinate reviews and reconciliation of departmental accounts to adhere to budget allocations
  
• Monitors the financial results to ensure fiscally responsible use of funds for numerous institute accounts and multiple pilot awards
  
• Reviews and approves departmental travel preparations and reimbursements for conference/training coordination
  
• Coordinates processing of departmental contractual agreements
  
• Acts as a liaison with the assigned university representative from the Office of Research supporting the institutes with administrative and financial management and reporting of state contracts
  

#LI-GD1

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:
Full time

Employee Type:
Staff

Pay Grade:
A10

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