Office Manager
South Western Communications, Inc.

Job Info

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South Western Communications

South Western Communications, SWC, is one trusted source for communication, physical security and life safety solutions to meet the needs of Healthcare, Education, Detention and Commercial customers. We utilize a consultative approach to conduct an in-depth needs analysis, enabling our customers to fulfill their mission critical processes. We continuously research and select only the best-in class product collection. We utilize these products to create an integrated solution with your goals and needs in mind, ensuring satisfaction and flawless integration. At SWC, we strive to exceed your expectations and invest the time and resources into every job because we care about our customers.


Office Manager

Title: Office Manager Reports to: CFO
Class: Full-Time Type: Salary

Primary Role:

Responsible for ensuring the smooth operation of the administrative activities within the company. Coordinates payroll, accounts receivable and accounts payable at the branch level.

Responsibilities:

1. Responsible for managing the overall smooth operation of the office environment
2. Responsible for managing of office supplies, office equipment, related service agreements, and vendor relations ensuring competitive pricing and quality products and services
3. Supervise and coordinate activities of administrative staff ensuring appropriate phone and front office coverage
4. Conduct orientation program for new team members and new hire paperwork
5. Assists in maintaining and updating company related documents.
6. Administer payroll according to company payroll schedule ensuring timely distribution of staff payroll
7. Track team member vacation and personal time
8. Responsible for accounts payable credits, purchasing, sub-contract invoices and accounts receivable (invoicing and collections) for company
9. Maintain accuracy in the accounting system
10. As required, be able to assist in the budget process and manage income and expenses according to the budget
11. Sales commissions
12. Job insurance and bonds
13. Building maintenance
14. Billing projections
15. Updating change orders
16. Closing Jobs
17. Maintain petty cash and branch check book
18. Maintain critical inventory list in accounting system
19. Responsible for determination of self-directed development and training
20. Other duties as required or assigned by company management

Accountability:

The Office Manager will be accountable to the CFO. Secondary accountability will be to the other management team members, employees and customers of the company.

Qualifications:

The Office Manager shall have a minimum of a two-year degree from an accredited college or university with course work in accounting. A minimum of two years related work experience is desirable. The Office Manager should possess excellent communication and organizational skills.

Travel: None

Additional Skills and Abilities:

1. Excellent written and verbal communication skills.
2. Must be responsible, self-motivated, self-starter, personable and well-organized.
3. Superior customer service skills to deal with both internal and external customers.
4. Ability to manage multiple tasks simultaneously.
5. Strong interpersonal skills; ability to work with diverse groups.
6. Proficiency in the use of personal computers including such programs as MS Word, Excel, Access, PowerPoint and Outlook.
7. Ability to demonstrate planning, organizing and implementing skills which allow the successful completion of a project by a specific due date.
8. Must be able to effectively handle stressful situations.
9. Must be able to read and effectively interpret general business documentation.
10. Valid and current drivers license.

Physical, Mental and Environmental Requirements:

1. Employee is required to stand, walk, climb, sit and use hands and fingers.
2. Some light lifting of objects is required.
3. Reaching, grasping and carrying activities also required.
4. The noise level in the work environment is usually moderate.
5. Although most work is performed inside, occasional outside activities are subject to seasonal temperature fluctuations.

Management has the right to revise this description at any time. The job description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason as outlined in the employee manual or other written agreement.

EOE including disability/veteran


Management has the right to revise this description at any time. The job description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason as outlined in the employee manual or other written agreement.

EEO m/f/d/v

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