Office Support Specialist
University of Illinois

Job Info

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Office Support Specialist

Office of Undergraduate Programs

Gies College of Business

Job Summary
Under minimal supervision, perform administrative support duties for the Gies College of Business Office of Undergraduate Programs.

Duties & Responsibilities

• • Serve as a point of contact for routine inquiries, requests, and problems via phone, email, and in person in a friendly and professional manner.
  • Create, edit, and/ or upload documents to support OUP operational needs.
  • Prepare reports in Chrome River for vendor payments and reimburse employees and/ or non-employees for allowable expenses incurred in association with departmental programs and activities for UIUC T-Card transactions.
  • Create and submit payment for UIUC P-Card transactions.
  • Support or engage in creating, coordinate travel, and submit expense reports for unit staff for qualified travel expenses, business meals and catering.
  • Schedule student appointments with deans, assistant and associate directors, coordinators, and records officers where necessary.
  • Take notes during meetings as assigned.
  • Participate in opening and closing office procedures
• Unit Operations
  • Monitor inventory supplies and organization. Create iBuy requisitions to order office supplies and special requests. Add CFOAPAL information and submit for department approval.
  • Submit F& S requests for facilities needs of the 1055, 2019 BIF suites and any OUP spaces.
• Other Duties
  • Backup other functions as necessary to ensure efficient and effective business operations.
  • Other duties as assigned.

Minimum Qualifications

1) High school diploma or equivalent.
2) Any one or combination totaling two (2) years (24 months) from the categories below:
A) College coursework in any curriculum, as measured by the following conversion table or its proportional equivalent:
30 semester hours equals one (1) year (12 months)
Associate's Degree (60 semester hours) equals eighteen months (18 months)
90 semester hours equals two (2) years (24 months)
Bachelor's Degree (120 semester hours) equals three (3) years (36 months)
B) Work experience performing office/clerical activities, including the use of computer systems.
3) One (1) year (12 months) of work experience comparable to the second level of this series.

Knowledge, Skills and Abilities

• Interpersonal Relations Skills Ability to maintain confidentiality Ability to maintain a positive attitude in a fast-paced environment

Appointment Information

This is a 100% full-time Civil Service 3243 - Office Support Specialist position, appointed on a 12-month basis. Sponsorship for work authorization is not available for this position. The expected start date is as soon as possible after December 6, 2024.The wage for this position is $40,400.10 annually.

At Gies, we believe in being a place of inclusion and equity, a place where all can succeed. This position must be attentive to the College's commitment to diversity, inclusion, and equity and ensure it is being implemented throughout projects and activities. For more information about Gies Business, visit https://inside.giesbusiness.illinois.edu/work-at-gies.

Become an Illinois professional at the University of Illinois Urbana-Champaign (UIUC) and be part of a dynamic and diverse community dedicated to making a positive impact on both local and global scales, advancing knowledge, and fostering creativity. Learn more about why YOU should join us at UIUC.

The University of Illinois offers a wide variety of benefits, including paid leave and holidays: The University of Illinois offers a wide variety of benefits, including paid leave and holidays:
https://www.hr.uillinois.edu/benefits
https://www.hr.uillinois.edu/leave
https://www.hr.uillinois.edu/leave/holidays

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on Friday, December 6, 2024. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact porche@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .

Requisition ID: 1028019
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu

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