Office Support Specialist - Illinois Sustainable Technology Center
University of Illinois

Job Info

---

Office Support Specialist
Illinois Sustainable Technology Center
Prairie Research Institute
University of Illinois at Urbana-Champaign

The Illinois Sustainable Technology Center (ISTC) is part of the Prairie Research Institute (PRI) at the University of Illinois at Urbana-Champaign, which is centrally located between Chicago, St. Louis, and Indianapolis. ISTC integrates applied research, technical assistance, and information services to advance efforts in the areas of pollution prevention; water and energy conservation; and materials recycling and beneficial reuse. ISTC is part of the Prairie Research Institute (PRI) at the University of Illinois at Urbana-Champaign, which is centrally located between Chicago, St. Louis, and Indianapolis. Learn more at https://prairie.illinois.edu/about/jobs/

ISTC is seeking to hire an Office Support Specialist to provide office and operational support to Survey staff. Position is based in Champaign, Illinois.

Job Summary
Provide office and operational support to Survey staff.

Duties & Responsibilities

• • Assist staff with travel arrangements: reserve lodging and transportation; conference registration arrangements; prepare and process all travel (T-Card and non-T-Card) expense reports in the travel reimbursement system; serve as ISTC-wide delegate.
  • Assist with administrative systems needs such completing PRIDE transactions when requested.
  • Serve as a resource person and liaison for staff between PRI administrative teams including fiscal services and purchasing.
• • Order and maintain general office supplies lab supplies, and commodities; comply with all purchasing and reporting regulations; submit purchase requests; process P-card expense reports in ChromeRiver; serve as ISTC-wide delegate. • Organize and submit monthly modem and cell purchase requests for multiple PI approvals. • Assist with procurement, inventory, and transfer of scientific assets and equipment. • Maintain order log and reconcile p-card transactions.
• Assistance with ISTC facility management through work order submission, providing assistance to UIUC Facility and Services in work order implementation, ISTC staff space assignments, assistance with safety, and provide assistance with new staff onboarding.
• • Assist survey leaders by scheduling survey-wide meetings, organize and post research seminars or webinars; organize, reserve venues, and facility scheduling of workshops, retreats, or other research advancement events.
  • Serve as back-up for other survey administrative support.
• • Perform other duties as needed in order to further the mission and goals of the Survey.

Additional Physical Demands
The work of this position takes place in an office setting. The work is sedentary and involves sitting for extended periods of time working at a computer, using a keyboard and mouse, and using repetitive hand motions for data entry.

Minimum Qualifications

1. High school diploma or equivalent.
2. Any one or combination totaling two (2) years (24 months) from the categories below:

A. College coursework in any curriculum, as measured by the following conversion table or its proportional equivalent:

- 30 semester hours equals one (1) year (12 months)
- Associate's Degree (60 semester hours) equals eighteen months (18 months)
- 90 semester hours equals two (2) years (24 months)
- Bachelor's Degree (120 semester hours) equals three (3) years (36 months)

B. Work experience performing office/clerical activities, including the use of computer systems.

3. One (1) year (12 months) of work experience comparable to the second level of this series.

Preferred Qualifications

Valid driver's license. Associate's or Bachelor's degree

Knowledge, Skills and Abilities

• Effective verbal and written communication skills, personal relations, collaboration, organizational, teamwork, and leadership skills. Demonstrated ability to perform effectively in a diverse and fast-paced work environment consisting of multiple and changing priorities with stringent deadlines, under minimal supervision. Attention to detail, sound judgment, and strong conflict resolution skills. Proficiency in commonly-employed software and databases.

Appointment Information

This is a 100% full-time Civil Service 3243 - Office Support Specialist position, appointed on a 12-month basis. The expected start date is as soon as possible after 2/17/2025. The entry-level salary for the Office Support Specialist classification is $40,400.10 ($20.72/hour). For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .

Application Procedures & Deadline Information

Applications must be received by 6:00 p.m. (CST) on January 8th, 2025. To apply, please use the Apply Now button. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu .

Requisition ID: 1028323
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu

---