Procurement Specialist
State of Nebraska

Job Info

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The work we do matters!

Hiring Agency:
Administrative Services - Agency 65

Location:
Lincoln, NE

Hiring Rate:
$22.989

Job Posting:
JR2024-00010515 Procurement Specialist (Open)

Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):

Job Description:
Looking to get your foot in the door on a whole new career? We have just the thing!
The Department of Administrative Services' State Purchasing Bureau (SPB) is looking for a friendly, capable and resourceful Procurement Specialist to join our team. As a Procurement Specialist, you will be a vital contributor to the procurement team as you process requests from other agencies and assist the Procurement Contracts Officers in acquiring goods (ex. pheasants) and services (ex. custom software solutions) for the State of Nebraska. On a daily basis, you will be asked to process requisitions, help post solicitations to the website for bidders to see, post contract documents to the website, assist with managing mail, email, and customer inquiries, prepare announcements, letters, and other documents, and so much more. Teamwork, prioritization and organization skills, attention to detail, and a great attitude are essential traits for success in this job. Experience with procurement, Word, Excel, Dreamweaver, Enterprise One, and other computer programs is helpful, but not necessary if you have a willingness to learn and a positive outlook!

Look at what we have to offer!

• 13 paid holidays
• Vacation and sick leave that begin accruing immediately
• Military leave
• 156% (that's not a typo!) state-matched retirement
• Tuition reimbursement
• Employee assistance program
• 79% employer paid health insurance plans
• Dental and vision insurance plans
• Employer-paid $20,000 life insurance policy
• Public Service Loan Forgiveness Program (PSLF) through the Federal government
• Wide variety and availability of career advancement as the largest and most diverse employer in the State
• Opportunity to be part of meaningful work and make a difference through public service
• Training and Development based on your career aspirations
• Fun, inviting teammates
• A safe and secure environment

At the State, we stand by our core values of treating others with dignity and respect, acting ethically in all situations, and creating an environment where our customer is our top priority. Apply to join our team today!

Job duties

• Prepare and format bid solicitation documents from template forms
  
• Prepare contracts, purchase orders, change orders, amendments, bid tabulations, general correspondence, reports and other documents as necessary
  
• Post documents and information to the department website
  
• Review and process incoming requisitions from other agencies
  
• Provide support to Procurement Contracts Officers with phone calls, product research, scheduling/coordinating of meetings with agencies and/or vendors via email and electronic calendaring
  
• Plan, organize, and implement work assignments and courses of action as directed
  
• Document all solicitations and contracts in the State's ERP system and appropriate databases in compliance with state statutes and procedures
  
• Generate and/or compile reports used in making decisions on workload, workflow, and processes
  
• Create and/or maintain standard operating procedures and/or manuals
  
• Act as a liaison between Division and other agencies and/or vendors
  
• Proofread documents and ensure grammatical, spelling, typographical, punctuation, and other errors are identified and corrected for final copy
  
• Operate copy and scan machines
  
• Comply with state statutes, policies and procedures, and standard operating procedures
  
• Train other team members and agency members on processes
  
• Attend professional development training
  
• Other duties as assigned
  

Requirements / Qualifications

Minimum Qualifications: Bachelor's degree in business administration, procurement, supply/inventory operations or related field AND procurement related experience. Experience can be substituted for education on a year for year basis.

Other: Regular and reliable attendance is required.

Knowledge, Skills and Abilities

Knowledge of: administrative and office processes and procedures and associated computer applications such as word processing, file management, record keeping, and database management; customer service processes and principles; State purchasing regulations, methods, procedures, and business practices to make purchases involving specialized requirements; solicitation or purchasing methods; price analysis techniques; various procurement clauses; post award procedures.

Skill in: active listening; asking questions; understanding instructions; using word processing; creating spreadsheets, charts, graphs, and reports; time management; analyzing product and service descriptions that have unique aspects and many critical characteristics; problem solving; maintaining effective working relationships with internal and external entities; researching and evaluating products, services, productivity and processes; attention to detail; writing bid specifications/service contracts.

Ability to: formulate and recommend alternative courses of action; communicate and exchange information and ideas with others; interpret and apply policies, procedures, and regulations; create charts, graphs, and/or reports using word processing or other computer applications; summarize technical data and results of research into reports; track and monitor information; retrieve information from a variety of sources; coordinate resources and people; maintain confidential records; communicate effectively; work independently; prioritize work assignments.


Benefits

We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.

Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits

Equal Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.

Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.

This job has expired.