Receptionist/Personal Assistant to CEO
Beacon Hill Staffing Group, LLC

Job Info

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High-profile investment management firm headquartered in Manhattan is seeking to hire a Temporary-to-Permanent Receptionist / Personal Assistant to the CEO for the newly opened office in Palm Beach Gardens. This position will start ASAP, requiring 5 days on-site from 8am-5pm as the sole administrator for a small team. This is an awesome opportunity to wear many hats with a growth track of becoming the senior support for the Founder, while learning from other team assistants in New York City.

Responsibilities:

• Administrative support for CEO/Founder while he is in Florida office
• Partner with CEO's NYC Executive Assistant to provide seamless administrative support
• Administrative support for two traders and any additional visiting employees
• Copying, filing, phone coverage and general clerical duties
• Pick up and deliver lunch orders, plate lunches and other miscellaneous deliveries throughout the day
• Valet parking CEOs car in reserved spot
• Personal support for the CEO, including: running errands, heavy calendar management, contact maintenance, making personal appointments, gift buying, event planning, vacation planning and travel arrangements. Research - ability to be resourceful and track down information/unique items
• Log all guests into the building security system
• Meet and greet guests - seat and offer drinks
• Manage conference room - coordinate all meeting requests, maintain tidiness, set up and break down of meetings
• Manage all incoming and outgoing mail, receive and log all deliveries from FedEx, UPS and messenger services
• Replenishing and ordering stock in office supplies and stock in kitchen; communicate with the Director of Administration to ensure adequate stock levels at all times
• Fill paper trays, check toner levels, clear jams in copy machines
• Walk the floor on a regular basis and check lighting, floors, carpets, kitchen for any issues
• Submit ad hoc requests with the building including maintenance repairs and requesting ID cards
• Point person for Emergency Repairs and "fire drill" moments - leaks, alarms, unannounced visitors, one-off clerical requests, basic office maintenance repairs (broken furniture, doors, locks etc)
• Maintain tidiness in kitchen including washing and putting away dishes
• Manage subscriptions and process invoices as needed

Qualifications:

• Excellent communication and interpersonal skills - phone / email / verbal
• Exceptional organizational and multi-tasking skills
• True team player
• Ability to remain calm and composed during demanding periods
• Proactive, motivated and "can do" attitude
• Willingness to go above and beyond
• Punctual. Committed, mature and hard-working
• Hours - in office, Monday - Friday 8:00am-5:00pm with 24/7 availability and flexibility to work over-time. The company provides lunch each day.

Compensation/Benefits:

• 80-90K base + Discretionary Bonus
• 100% paid medical, start day one of employment
• Wellness programs, FSA, Commuter Benefits
• 401K
• 5 sick days, 15 days PTO
• Free lunch

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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