Student Services Assistant - 525261
The University of Alabama

Job Info

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Pay Grade/Pay Range: Minimum: $16.63 - Midpoint: $19.95 (Hourly N3)

Department/Organization: 214231 - Civil Const and Env Engineering

Normal Work Schedule: Monday - Friday 8:00am to 4:45pm

Job Summary: The Student Services Assistant aids in a variety of activities associated with student services for a department or college.

Additional Department Summary: Works in the Department of Civil, Construction, and Environmental Engineering (CCEE) to assist with the coordination of and growth of the department's graduate programs. Oversees and supports the growth of the graduate programs through prospective graduate student recruitment activities. Provides administrative support for the Associate Department Head for Graduate Affairs and the Graduate Program Director in the matters pertaining to graduate programs and graduate students. Assists with other departmental activities/duties as directed by the Department Head. Collaborates with counterparts in the College of Engineering dean's office and other departmental offices.

Required Minimum Qualifications: High school diploma or GED.

Skills and Knowledge: Knowledge and experience with the Microsoft Office Suite (Excel, Word, PowerPoint, Outlook, DocuSign, Forms and SharePoint) and ability to learn and become proficient with university software systems (especially Slate). Ability to work collaboratively and proactively in a dynamic setting with a spirit of continuous improvement. Ability to communicate clearly with graduate students, faculty, and other staff, both in person and via email, phone, or online platforms. Ability to research and prepare comprehensive reports tracking graduate students and program data. Ability to manage multiple tasks, deadlines, and appointments efficiently and contribute to a collegial, ethical, organized, and positive department environment. Highly organized with experience organizing a digital file system (OneDrive, Box and DocuSign). Demonstrate tact, versatility, collaboration, and adaptability.

Preferred Qualifications: Bachelor's degree and/or experience in an academic department with support responsibilities for academic programs, either at the undergraduate or graduate program level.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. "EEO is the Law" Poster

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